Toast Payroll Process

In Toast Tab, type “Tip Management” in the Search function. Select the 14 days for the pay period (it will be from Monday for 14 days until Sunday), and send to payroll.

In Toast Payroll (https://payroll.toasttab.com/sign-in), select the “unapproved” blue link. This will take you to the hours. Use the select all box on the top left of the timekeeping screen - to the left of “Last Name” and the person icon.

Click “Approve All” and return to the payroll page. When all hours have been approved, click “Start Payroll”

Scroll through each employee to find any employees without hours/tips and keep a list of employees with no hours/tips. If any employees are showing no hours and tips, they may either be terminated or they were just hired and didn’t have any hours for the period. If terminated, you’ll want to terminate the employee in Toast Payroll before you submit this payroll. Finish your scroll to complete your list, terminate any employees that no longer work with us, and then click “Reset Payroll” at the top of the payroll page if you did have to terminate employees. If you did not terminate any employees, you do not need to reset the payroll.

To terminate an employee, type in the employees name in the Search function at the top right of the page, click “Employment” at the top of their profile, click the arrow next to “Status” and then follow the prompts to terminate the employee. Unless otherwise notified, you will normally select the default template, and select the options saying that we would fight and unemployment claim and the employee is not eligible for rehire.

When back on the payroll page, review that all pay rates are correct. Barback, bartender and all other service positions are $2.13. Security is $15-$20 depending on current rate; check with GM if unsure of individuals pay rate. If any pay rates are incorrect, click the three dots next to the incorrect rate, select “Advanced Options” and change/save the correct pay rate.

After review, scroll to the top of the page and click “Next”

Scroll to the reports on the next page and click “Check Register” - any employees on this page will need to be paid with by check. Notify the employee to complete their direct deposit set up and do not allow them to work again until their direct deposit is set up.

Click the “Employee Detail” report, save the file and send to owner for review.

Upon owners review and approval, you may submit payroll.