Fort Worth Cash Close Out

Cash Drawers

After all Tips have been entered and all tabs have been closed out:

Count each drawer to ensure that cash in drawer matches “Cash Drawers” on Toast Tab. After removing start cash, the total amount shown on the POS screen should equal the total amount in the drawer. To view “Cash Drawers” - start from Home Screen, scroll down to “Cash Management” and select “Cash Drawers”. For bartenders sharing multiple POS’s, you may count their drawers together. You may count individual drawers to find if any specific drawer is short - if you’d like. In either case, if cash is under what is shown on the POS, remove that amount from Cash Tips to cover the shortage.

Cash On Hand Sheet

On Toast Tab Home Screen, select Sales Reports on tablet (or “Sales Summary” if using Safari on Ipad")

Input the “Cash Before Tipouts” amount in the Cash on Hand Spreadsheet (use the Google Sheets app on DJ computer or iPad to open Cash on Hand Sheet). Use the tabs at the bottom of the spreadsheet to ensure you are on the correct month/date.

Use the search function in Toast and search “Tips Management” - Input the “Tips and Gratuity in pool” amount from the Tips Management page in toast.

Input the total Start Cash that the business opened with.

After totaling the the drawers plus start cash and removing the credit tip amounts (credit tip distribution instructions located below) - the total should equal the “Cash to drop into safe” row on the Cash on Hand spreadsheet. Drop that amount - along with receipts - into the drop safe.

Disregard the Cash on Hand row.

Time Entries

Use the search function at the top of the Toast website - enter “time entries” and click to view all time entries. Double click employees to enter correct in and out times.

Employee start times should not begin prior to their start time on Sling. Employees should only be clocked in during work. If employees complete their duties and are standing around, they may not be clocked in unless they are assisting other employees with their close out.

Tips Management

Use the search function and enter “Tips Management”.

Add the “Tips and Gratuity After Pooling” to each employees cash tips (cash tip distribution instructions in the following section) to distributing tips

Note: time entries must be corrected before using Tips Management and distributing tips.

Cash Tips

Use the Google Sheets app on iPad to open the Cash Tips Sheet. Use the tabs at the bottom of the spreadsheet to ensure you are on the correct date frame. Input the total Cash Tips for the day (bull operator keeps their own cash tips, so do not include bull tips) on the first row of the sheet. Use the hours from the Time Entries page to input each employees hours.

*Note - do not input information on any other cells - all other cells are calculations. If any other cells are edited, the tips will be incorrect.

The only cells to fill out are the Total Cash Tips cell and each employees hours that worked for the day/night. The tip cells will automatically populate after you have entered Total Cash Tips and each employees hours. Use each employees Cash Tips and add to their Credit Tips from Tips Management.